North End Center and Gilbert Place Meeting Spaces

North End Center and Gilbert Place feature meeting spaces designed to support university administrative operations, staff training, and departmental activities. These spaces are ideal for staff meetings, training sessions, workshops, and departmental events. Reservations for these Human Resources-managed spaces are available through the Division of Human Resources Facilities team.

Training and Conference Rooms 

Training and conference rooms are available Monday-Friday, 8 a.m. - 5 p.m.

Reservation Process:

• Reservations are accepted on a calendar year basis.
• Reservations for the following calendar year begin on December 1.
• Please note that certain rooms (including North End Center 2420) are subject additional booking limitations to accommodate priority and executive-level meeting requirements.

To Reserve a Room:

• Ensure the space is available by checking the Outlook room calendars, refer to Meeting Space Technology Information section below, for specific room names.
• Submit a Training and Conference Room Request Form at least five business days before your event.
• Allow up to two business days for a response and confirmation.

Requests received within three business days may not be accepted.

Meeting Space Technology Information:

Human Resources does not have dedicated IT support for the North End Center and Gilbert Place meeting spaces. If you are unfamiliar with the room technology, please reach out to BAMS, bamshelp@vt.edu, for assistance. 

• All spaces have room computers available. 
• All spaces have HDMI and USB connection cables available for laptop connections. 
• All spaces have Zoom capabilities and are equipped with ceiling microphones/speakers, and wall mounted cameras. 

Before reserving a meeting space, please ensure the space is available by checking the Outlook calendars according to the room names below. 

Reservation Cancellations:

Reservation cancellation requests should be made as soon as possible to allow others the opportunity to reserve the meeting rooms. Repeated failure to cancel reservations in a timely manner could result in future requests being denied.

To Cancel a Reservation, you must either:

• Respond to your original Training and Conference Room Request Form ticket requesting that your reservation be cancelled; or
• Email hrfacilities@vt.edu with the following information requesting the reservation be cancelled:
  • Name and department reservation made under
  • Event date
  • Event title
  • Event time (Start and End)
  • Room(s) reserved
  • Details on cancellation request (e.g., due to schedule changes we need to move this department meeting, event no longer needed, conflict with another meeting)

Allow up to two business days for confirmation of cancellation request.

Meeting Space Guidelines 

Review the following meeting space guidelines before reserving space at North End Center or Gilbert Place:

If extra cleaning is needed, your department will be charged a $50 cleaning fee. Surface damage from food/drinks will be assessed and billed separately to your department.

Parking Information 

Parking is available in North End Center Parking Garage. Employees with a valid Faculty/Staff permit may enter and exit the garage free of charge with their hangtag or Hokie Passport.

Individuals without a parking permit can pay using a credit card upon exiting the parking garage. For other daily parking pass options, visit Transportation Services/Parking Services site.