A/P Faculty Job Architectures
Virginia Tech's job architectures lay the foundation for classifying A/P faculty roles. The university has 14 primary functions, approximately 80 unique sub-functions, and approximately 150 unique disciplines, which provide a structural base to create consistency and a better understanding of the roles and their purpose at Virginia Tech.
Develops and administers processes to support alumni relations, annual and major giving, and stewardship. Participates in the management and execution of activities to advance donor fundraising potential.
| Sub-Function | Discipline |
| Advancement: Develops and administers processes to support alumni relations, annual and major giving, and stewardship. Participates in the management and execution of activities to advance donor fundraising potential. | |
| Advancement Services: Advancement Services executes advancement activities including gathering, organizing, managing, and disseminating data and information to facilitate fundraising and engagement and inform organizational strategy. | Gift Accounting / Processing: Gift Accounting/Processing tracks, processes and accurately accounts for contributions of money or property from a donor to the university. |
| Prospect Development: Prospect Development provides prospect research, prospecting, analytics, and business intelligence insights to enhance fundraising and the philanthropic strategy at the university. Typical functions include research, prospecting, prospect management, data and analytics, portfolio management, and strategic fundraising consulting using information and insights, etc. | |
| Stewardship: Stewardship supports the stewardship program of the university. Develops, implements, and supports the internal policy and process for stewarding donors for life, ensuring funds are used for purposes designated by donors. Creates and participates in new and innovative ways to build meaningful relationships with donors. | |
| Engagement / Alumni Relations: Engagement/Alumni Relations is responsible for the strategy, planning, and execution of events, volunteer activities and partnerships with alumni clubs and/or corporations to further the mission of the university. | Alumni / Student Engagement: Alumni/Student Engagement is responsible for the strategy, planning and execution of alumni events, volunteer activities and partnerships with alumni clubs and societies. Engages and supports alumni governance bodies including boards and councils. Develops, conducts, and promotes alumni programs and services to constituents including reunions, travel and tours, speakers, and general activities to enhance involvement opportunities across the alumni network. |
| Corporate Engagement: Corporate Engagement initiates, cultivates, and expands corporate relationships to further the mission of the university, enhance public visibility, and achieve other objectives including placement opportunities for students, joint development activities, corporate philanthropy, sponsored research, affinity, and technology transfer. | |
| Fundraising: Fundraising solicits donations and funds from individuals and businesses to support the university. | Annual Giving / Digital Giving: Annual Giving/Digital Giving secures annual gift donations to the university. Duties may include identifying, acquiring, and prioritizing donor prospects. Solicits donors through multiple channels including mail, email, crowdfunding, and telephone. Works with a portfolio of assigned donor prospects to establish, cultivate, and solicit ongoing relationships. |
| Leadership Gifts: Leadership Gifts identify, cultivate, solicit, and steward leadership gifts from critical, high-profile prospects/donors. Designs and implements strategic fundraising plans through collaboration for academic units, regional campuses, and complex markets. Typically manages a portfolio of approximately 250 prospects and gift solicitations of less than $100,000. | |
| Major Gifts: Major Gifts identify, cultivate, solicit, and steward major gifts from critical, high-profile prospects/donors. Designs and implements strategic fundraising plans through collaboration for academic units, regional campuses, and complex markets. Typically manages a portfolio of approximately 100 prospects and gift solicitations of $100,000 to $5,000,000. | |
| Principal Gifts: Principal Gifts identify, cultivate, solicit, and steward principal gifts from donors with the institutions highest profile, inclination, and capacity. Designs and implements strategic fundraising plans through collaboration for academic units, regional campuses, and complex markets. Typically manages a portfolio of approximately 30 prospects and gift solicitations greater than $5,000,000. | |
| Principal Partnerships: Principal Partnerships develops partnerships with individuals, groups, and companies to encourage additional gifts to the university. | |
Manages programs, facilities, and sites devoted to improving soil, crop, plant, animal, and environmental resources. Operations include farms, arboretums, greenhouses, branch facilities, forests, gardens, and related areas. Supports education, research, and community programs.
| Sub-function | Discipline |
| Agriculture and Life Sciences: Agriculture and Life Sciences manages programs, facilities, and sites devoted to improving soil, crop, plant, animal, and environmental resources. Operations include farms, arboretums, greenhouses, branch facilities, forests, gardens, and related areas. Supports education, research, and community programs. | |
| Animal and Poultry Sciences: Animal and Poultry Sciences provides broad science-based education tailored to meet student and community needs and career goals. Animal and Poultry Sciences provides research in livestock, poultry, equine, companion animals, laboratory animals, agribusiness, research, and teaching. | |
| Entomology: Entomology studies insects and their relationships to humans, the environment, and other organisms. Provides state-of-the-art research on insects, their integral roles in ecosystems, and their effective management to support human health, local and global economies, and sustainable food and water supplies. | |
| Extension: Extension provides leadership in determining, implementing, and evaluating educational programs which are designed to solve social, economic, and environmental problems in agriculture and natural resources. The agent is an educator, an information provider, a needs assessor, a problem-solving resource for clientele, and networks with the agricultural industry, specialists, extension agents, and agency representatives. | |
| Food Sciences and Technology: Food Sciences and Technology uses chemistry, biology, engineering, and creativity to produce healthy food that is sustainable, safe, and nutritious. Food Sciences and Technology performs research, develops innovative new products and markets to the world, and promotes health while finding sustainable solutions to feed the worlds growing population. | |
| Plant and Environmental Sciences: Plant and Environmental Sciences protects our environment and develops new agricultural practices as our world continues to change. Plant and Environmental Sciences provides research in plant biology, soil science, ecology, applied genetics, and biotechnology. | |
| Veterinary Sciences: Veterinary Sciences is responsible for day-to-day operations of a clinical veterinary teaching hospital. Responsible for activities within the clinical veterinary care unit including the delivery of veterinary care for animals. Supports teaching and excellent patient care. May participate in animal care including assisting in surgery and pre and post-operative care. | |
Provides a key aspect of the university experience for students and student-athletes. Positions provide coaching; compliance; sports medicine; coordination of operations, equipment, and facilities; conditioning and athletic training; and specialized administration of athletic programs and services.
| Sub-function | Discipline |
|---|---|
| Athletics Operations: Athletics Operations provides support and operational responsibilities including managing events, ticket operations, travel, and equipment operations. | Athletics Operations: Athletics Operations provides support and operational responsibilities including managing events, ticket operations, travel, and equipment operations. |
| Equipment and Maintenance: Equipment Maintenance is responsible for athletic equipment and facilities. Tasks may include keeping equipment inventory records, providing athletic uniform laundry service, monitoring equipment conditions, repairing equipment, and purchasing new equipment. | |
| Nutrition: Nutrition plans, develops, and educates regarding athlete nutrition and health, to positively affect health with a focus on research-based decision making on dietary planning. | |
| Recreational Sports: Recreational Sports provides opportunities for students, faculty, and staff to engage in physical activities to create healthy lifestyle habits. Positions are typically involved with open recreation, fitness, aquatics, intramural sports, sport clubs, venture out, and youth programs. | |
| Student Athlete Services: Student Athlete Services supports student athletes, coaches, and others who work closely with student athletes. Duties will also include the management of programs that support student athletes. | Athlete Engagement: Athlete Engagement provides opportunities for student athletes to engage in communities and participate in service projects. |
| Athletic Training: Athletic Training prevents, examines, diagnoses, and treats muscle and bone injuries on athletes. Athletic trainers provide emergency care, diagnosis, and injury recovery and rehabilitation. | |
| Prospect Recruitment: Prospect Recruitment is the process through which college coaches increase their roster of prospective student athletes each off-season. | |
| Skill Acquisition and Analytics: Skill Acquisition and Analytics is the analysis of sports data, including components of sports such as player performance, business operations, and recruitment. The data offers an advantage to both individuals and teams participating in a competition and sports enterprises. Skill analytics uses the application of mathematical and statistical rules to sports. | |
Responsible for the strategic planning, analysis, and ongoing operations of colleges and units. Reporting and analytics support is provided to inform strategic planning and business operations; project management support is provided as a means of executing on the strategic plan.
| Sub-function | Discipline |
| Business Ops and Admin: Business Ops and Admin is responsible for the strategic planning, analysis, and ongoing operations of colleges and units. Reporting and analytics support is provided to inform strategic planning and business operations; project management support is provided as a means of executing on the strategic plan. | |
| Data Analytics: Data Analytics interprets, analyzes, collects and organizes data using statistical methods in order to develop reports and analysis to support projects. | |
| Grant and Contract Management: Grant and Contract Management administers the legal and financial agreements. | Pre-Award: Pre-Award constitutes anything related to grant management prior to the award being received. Pre-award activities typically include finding funding, budget creation, filling out proposal forms, submitting proposal forms, award negotiation and acceptance, and compliance consideration. |
| Post-Award: Post-Award constitutes anything related to grant management after the award has already been received. Post-award activities typically include award and account setup, modifications, financial monitoring, reporting, and billing, project reporting, and project close-out. | |
| Sponsored Agreement Management: Sponsored Agreement Management is responsible for grants, contracts, subcontracts, and other agreements between a sponsor and the university for the purpose of conducting research, instruction, training, and other activities at the university, or funding the compensation of university staff. | |
| Sponsored Financial Management: Sponsored Financial Management is responsible for working closely with faculty and departments to ensure financial compliance and proper accounting of externally sponsored funds. Responsibilities include financial reporting, cost transfer reviews, award closeouts, cash management, effort reporting, audits, and reviews. | |
| International Affairs: International Affairs is responsible for serving the universitys international community, providing interpretation, and counseling to international students, employees and campus partners on visas and immigration laws, governmental regulations affecting immigration, social security, consular processing, and other statutory and regulatory rules to ensure compliance. May advise and provide counseling to students and others on matters pertaining to cross-cultural adjustment, academic, and financial concerns. | |
| Operations: Operations is responsible for cross-functional management and administration of an organizations resources, including but not limited to finance, processes and operations, human capital, facilities, equipment, systems, and communication. Conducts the daily operations of an organizational or academic unit, which may include budgeting, forecasting, and financial modeling. Business operations professionals gather and analyze data to construct key performance indicators to monitor and improve performance and reinforce strategic decision making. | |
| Special Events: Special Events plans, coordinates, and executes special events in support of the universitys goals including a range of customized experiences strategically designed to enhance engagement and build community. | |
| Strategic Alliances: Strategic Alliances is responsible for enhancing organizational growth and sustainability through the arrangement of relationships with external organizations to undertake a mutually beneficial project while each still retains its independence. | Community Engagement: Community Engagement works collaboratively with and through groups of people affiliated by geographic proximity, special interest, or similar situations to address issues affecting the well-being of those people in order to bring about environmental and behavioral changes that will improve the community and its members. It often involves partnerships and coalitions that help mobilize resources and influence systems, change relationships among partners, and serve as catalysts for changing policies, programs, and practices. |
| Strategic Planning: Strategic Planning enhances organizational growth and sustainability through strategic investments in services provided to students, employees, and other stakeholders. May recommend investments in equipment, facilities, or human capital. Strategic planners understand and shape the organizations strategy and mission and support leaders in facilitating associated communications and processes. | |
Ensures that the university’s physical spaces and resources serve and inspire those who learn, work, and visit Virginia Tech. Manages planning, design, installation, and construction services. Operates and maintains the university’s physical environment and real estate as well as oversees university safety, security, and transportation programs. Manages, assesses, and implements the university’s emergency management program.
| Sub-Function | Discipline |
| Campus Operations: Campus Operations ensures that the universitys physical spaces and resources serve and inspire those who learn, work, and visit Virginia Tech. Manages planning, design, installation, and construction services. Operates and maintains the universitys physical environment and real estate as well as oversees university safety, security, and transportation programs. Manages, assesses, and implements the universitys emergency management program. | |
| Campus Planning: Campus Planning defines the land use, urban design, open space, density, and circulation networks as a comprehensive and planned system. Develop planning and urban design guidelines, evaluate land use and siting decisions, establish parameters for campus development sites. | Campus Planning: Campus Planning defines the land use, urban design, open space, density, and circulation networks as a comprehensive and planned system. Develop planning and urban design guidelines, evaluate land use and siting decisions, establish parameters for campus development sites. |
| Space Planning: Space Planning provides space management services to ensure space assignments are aligned with user needs. Work with occupants to understand and articulate their business program, activities, space needs, and functional requirements. Space planning and analysis can include fit studies, occupancy and utilization reviews, and identification of options to optimize the use of certain types of spaces or locations. | |
| Sustainability: Sustainability plans, develops, implements, and maintains sustainability programs and projects, which enable the organization to balance economic, environmental, and social considerations across broad time horizons, physical spaces, and populations. Types of projects include energy use reduction, energy cost savings, waste management, recycling, building improvements and enhancements. | |
| Construction: Construction manages and coordinates residential, commercial, or industrial building/renovation projects from conceptual development through completion. Creates assignments, timetables, and assigns responsibilities for team members. Selects and manages contractors or sub-contractors to complete specific pieces of the project. | |
| Environmental Health and Safety: Environmental Health and Safety identifies and assesses risks to the health and safety of people in the workplace and the community. Recommends, develops, and administers effective programs to protect occupational health, environmental health, and physical assets of the university. Safely manages hazardous materials, radiation, and biosafety, and minimizes the impact of university operations on natural resources and public health. | |
| Facilities: Facilities coordinates multiple disciplines to ensure optimal operation and maintenance of the buildings, grounds, and facilities of the institution. Responsibilities typically span across construction, remodeling, renovation, and maintenance. | Engineering Services: Engineering Services provides technical support for mechanical and electrical building and infrastructure systems and equipment. May design mechanical and electrical engineering systems, size and specify equipment, prepare engineering calculations and studies, create design documents, and certify them for construction. |
| Facilities Management: Facilities Management is responsible for coordinating multiple disciplines to ensure optimal operation and maintenance of the buildings, grounds, and facilities of the institution. Responsibilities typically span across construction, remodeling, renovation, and maintenance. Duties may require the incumbent to estimate cost of projects, write contracts, negotiate, and secure bids from contractors, and determine labor, materials, and equipment needed to complete projects. | |
| Public Safety: Public Safety develops emergency and business continuity plans for all hazards. Works in collaboration with internal and external partners through planning, preparing, responding, and recovering for and from natural and human-made disasters. Identify points of threats and vulnerability and develop plans and training to reduce risk. | Emergency Management: Emergency Management continuously furthers the Virginia Tech communitys capability to plan for, mitigate against, respond to, and recover from potential incidents or emergencies. |
| Police: Police is directly responsible for coordinating the activities and administration of the university police force. | |
| Transportation: Transportation is responsible for day-to-day operation and management of integrated campus transportation systems and air transportation services. | Air Transportation: Air Transportation is responsible for day-to-day operation and management of air transportation systems, services, and infrastructure. Responsible for fight scheduling, aircraft maintenance, and piloting aircraft to appropriate destinations. |
| Campus Transportation: Campus Transportation is responsible for day-to-day operation and management of integrated campus transportation systems, services, and infrastructure. May manage, operate and maintain parking ramps, garages, surface parking, streets, sidewalks and plazas. Responsible for parking, transit, paratransit, bicycle, pedestrian and sustainable/alternative transportation programs. | |
Responsible for communications and marketing strategy and management. Partners with colleges and business units to provide creative solutions and consultation in the effective execution of communications and market initiatives for stakeholders including current and potential students, alumni, employees, media, and others.
| Sub-function | Discipline |
| Communications and Marketing: Communications and Marketing is responsible for communications and marketing strategy and management. Partners with colleges and business units to provide creative solutions and consultation in the effective execution of communications and market initiatives for stakeholders including current and potential students, alumni, employees, media, and others. | |
| Communications: Communications is responsible for communications strategy and management. Partners with colleges and business units to provide creative solutions and consultation in the effective execution of communications initiatives for stakeholders including current and potential students, employees, media and others. | Media Relations: Media Relations focuses on communication with the media and the general public to protect and promote the reputation of the university, including active issue management. Creates and distributes public communications such as media releases, speeches, newsletters, and social media. May prepare leaders for media interviews and responds to inquiries from the public, the press, and other stakeholders. |
| New Media: New Media plans and builds a social media presence to amplify key messages, promote brand and impact awareness, drive traffic to social media pages, and encourage students and stakeholders to engage with the institutions social networks. Monitors and supports issues management. | |
| Content Development: Content Development facilitates the development of informative, engaging and strategy-based content across teams, using a combination of creative skills and strategic thinking with the goal of driving engagement with audiences in alignment with the universitys brand and organizational objectives. | Photography and Illustration: Photography and Illustration designs and creates photography, illustration, and marketing communication materials that consistently reflect, identify, drive, and communicate messages and initiatives in alignment with brand strategy and organizational objectives. |
| Video and Animation: Video and Animation designs and creates video, animation, and marketing communication materials that consistently reflect, identify, drive, and communicate messages and initiatives in alignment with brand strategy and organizational objectives. | |
| Writing and Editorial: Writing and Editorial collects, prepares, and arranges materials and content for publication. Validates outlines, story content, and written content to ensure it meets requirements and brand standards. Writes communications, publications and reports (e.g., briefing materials, talking points, speeches, scripts, press releases, website material and documents for publication). | |
| Marketing: Marketing is responsible for marketing strategy and management, partnering with colleges and business units to provide creative solutions and consultation in the effective execution of marketing initiatives for stakeholders including current and potential students, employees, media, and others. | Branding: Branding designs and develops brand standards, and managing branding and licensing programs to promote the brand strategy and organizational objectives. |
| Digital Marketing and Media: Digital Marketing and Media markets products or services using digital technologies on the Internet, through mobile phone applications, via email, display advertising, and any other digital channels to increase exposure to a target audience. Products might include content for customer stories, internal videos, photography, film footage, dialog, sound effects, external promotions, social videos, podcasts, vlogs, product marketing, and recruiting, training, live events and other projects. | |
Supports and manages a broad range of academic processes, including curriculum development, evaluating and supporting instructional quality, and assessing the performance and advancement of faculty.
| Sub-function | Discipline |
| Faculty Administration: Faculty Administration supports and manages a broad range of academic processes, including curriculum development, evaluating and supporting instructional quality, and assessing the performance and advancement of faculty. | |
| Faculty Development: Faculty Development supports and manages academic processes, including activities and programs designed to improve instruction, and the overall learning experience for students. Faculty Development includes understanding student performance measurables both in and out of the classroom, leading to faculty and departments seeking ways to better inform their teaching practices. | |
| Faculty Support: Faculty Support supports and manages academic processes, including strategies employed to provide faculty with knowledge, skills, abilities and infrastructure to effectively facilitate student success. This includes resources such as staff, training, budgetary resources, equipment, and software provided to faculty to support teaching, learning, research, and assessment. | |
Responsible for the financial activities of the university, from transaction processing to complex financial analysis and strategic planning. This typically includes accounting, budgeting, financial forecasting and analysis, tax analysis and compliance, billing and collections, investment management, cash and debt management, and insurance.
| Sub-function | Discipline |
| Finance: Finance is responsible for the financial activities of the university, from transaction processing to complex financial analysis and strategic planning. This typically includes accounting, budgeting, financial forecasting and analysis, tax analysis and compliance, billing and collections, investment management, cash and debt management, and insurance. | |
| Accounting: Accounting properly records the organizations financial transactions, assets, liabilities, revenue, and expenses in accordance with generally accepted accounting principles (GAAP). Maintains and reconciles general ledger accounts. Significant emphasis on creation of financial statements such as balance sheets, income statements, and cash flows with the corresponding supporting schedules. Provides financial and operational reports and analytics and may act as subject matter expert for system implementations. | |
| Budgeting: Budgeting prepares, plans, compiles, and reviews the budgets for university departments, taking into consideration actual performance, previous expenditures, and estimated expenses and income. Prepares reports for the comparison between the current situation and budgeted forecast. Maintains accurate spending records and establishes measures for budgetary control. Analyzes budget requirements for specific projects or departments encompassing short-term or long-term time periods. | |
| Financial Planning and Analysis: Financial Planning and Analysis analyzes and forecasts financial, economic, and other data to provide accurate and timely information for strategic and operational decisions. Analyzes the financial implications of proposed investments or other transactions so that senior managers can evaluate alternatives against business objectives. Evaluates industry, economic, financial, and market trends to forecast short, medium, and long-term financial position. Data analyzed may include revenues, expenses, costs, prices, investments, cash flow, labor market trends, inflation, interest rates, and exchange rates. | |
| Procurement: Procurement is responsible for the procurement of supplies, services and equipment. Coordinates all aspects of procurement, including reviewing and processing of purchase orders, invoices and payments, working with vendors to resolve problems, serving as a liaison with central units, and following up on the processing of procurement cards. | |
| Treasury: Treasury performs treasury operations involving cash funds, foreign exchange, debt, and capital management. Analyzes the organizations revenues, liabilities, credit conditions, and other financial indicators to forecast the organizations short, medium, and long-term cash flow position. Research financial institution products, investment options, funding sources, and financial instruments so that senior management has accurate and timely information for evaluating alternatives. | |
Designs and implements human resources programs and provides consultation to management on appropriate practices for recruitment and staffing, compensation, benefits, employee and labor relations, professional and organizational development, HR information systems, and other workplace aspects that impact the university's employees.
| Sub-function | Discipline |
| Human Resources: Human Resources designs and implements human resources programs and provides consultation to management on appropriate practices for recruitment and staffing, compensation, benefits, employee and labor relations, professional and organizational development, HR information systems, and other workplace aspects that impact the universitys employees. | |
| Benefits: Benefits develops, implements and administers the organizations benefit programs such as health, dental, life, disability, leave, and retirement plans. Ensures programs are well-communicated, cost effective, competitive, and comply with legislated requirements. | |
| Compensation: Compensation designs, evaluates and administers the organizations compensation programs in the areas of merit pay, salary structure and range management, incentive plans, and job evaluation. Participates in external salary surveys, evaluates positions, and recommends appropriate salary range, creates and analyzes reports, and ensures compliance with federal and state pay regulations. | |
| Employee Relations: Employee Relations coordinates employee relations programs to ensure compliance with policies and practices. Develops and implements policies and procedures in areas such as grievance procedures and exit interviews. Researches and partners with management to respond to employee concerns and grievances. Documents and maintains employee relations records. | |
| Organizational Development: Organizational Development assesses, measures, and enhances the performance of employees in support of the organization's business goals and objectives. Promotes desired organizational culture through initiatives focused on engagement, leadership development, management development, change management, client satisfaction, interpersonal skills, team development, and communication. | |
| Recruiting and Retention: Recruiting and Retention sources, recruits, screens, interviews, and recommends internal and external candidates for positions at all levels. Places employment ads in appropriate sources, ensures the maintenance of accurate and concise records, and reports concerning all phases of the recruitment process. | |
| Training and Development: Training and Development develops and conducts training related to employee development. Evaluates organizational training needs and effectiveness. Serves as liaison with outside training vendors. May prepare training materials, visual aids, and lesson plans. | |
Responsible for the use of any computers, software applications, storage, networking, and other hardware or physical devices. Develops and maintains infrastructures and processes for creating, managing, securing, and exchanging all forms of electronic data. Incorporates leading-edge techniques for collaboratively enhancing the performance of installed systems, identifying new technologies, developing applications, and transitioning from legacy to new systems.
| Sub-function | Discipline |
| Information Technology: Information Technology is responsible for the use of any computers, software applications, storage, networking, and other hardware or physical devices. Develops and maintains infrastructures and processes for creating, managing, securing, and exchanging all forms of electronic data. Incorporates leading-edge techniques for collaboratively enhancing the performance of installed systems, identifying new technologies, developing applications, and transitioning from legacy to new systems. | |
| Data Management: Data Management is responsible for the practice of collecting, keeping, and using data securely, efficiently, and cost-effectively. The goal of data management is to help faculty, staff, students, and the university optimize the use of data within the bounds of policy and regulation. | Business Intelligence: Business Intelligence collects, aggregates, analyzes, interprets, and summarizes business, operations, customer, and economic data from multiple sources to drive insights into business performance. |
| Database Administration: Database Administration defines standards for how data will be captured, stored, consumed, integrated and managed across the organization. Operates and controls all computing equipment relating to data infrastructure and applications, including servers, mainframes, databases, software, and security measures. | |
| Development and Operations: Development and Operations is responsible for the combined practices of software development (Dev) and IT operations (Ops), managing the systems development life cycles, and providing continuous delivery of high-quality software applications. | Application Development: Application Development analyzes, designs, develops, documents, codes, tests, and debugs IT applications and software. This may include end-user applications, systems software, native applications, or mobile cloud applications. |
| Cloud Development: Cloud Development is responsible for cloud adoption, developing, and coordinating cloud architecture and computing, including design, planning, management, maintenance and support, and facilitating cultural change. | |
| Quality Assurance: Quality Assurance develops and executes test plans and scripts designed to detect problems in software applications and software. Maintains records of test progress and results and recommends quality improvements. | |
| System Development: System Development analyzes designs, develops, configures, monitors, and maintains IT systems software, hardware, and servers. This may include monitoring and maintaining the operating efficiency and stability, security, and integrity of all data and systems. | |
| Testing: Testing designs, develops, and implements testing strategies and test plans. Performs testing and analysis on overall hardware, software, and networking systems. | |
| Enterprise Architecture: Enterprise Architecture is responsible for designing architecture solutions for a variety of enterprise initiatives and aligning these solutions with the overall enterprise architecture. | Domain Architecture: Domain Architecture is responsible for the representation of the whole enterprise architecture system to address concerns and align with strategic direction and standards. |
| Enterprise Architecture: Enterprise Architecture is responsible for designing architecture solutions for a variety of enterprise initiatives and aligning these solutions with the overall enterprise architecture. | |
| Solutions Architecture: Solutions Architecture is responsible for designing and developing solution-focused architecture initiatives to ensure business requirements align with strategic direction and standards. | |
| Information Security: Information Security provides security engineering, risk management, design, access and identity control, operational support, and consultation. Provides policy and governance oversight; security operational services; set-up, verification, and audit of user access and authorizations; and risk analysis and response. | Cyber Threats: Cyber Threats researches, manages, and mitigates data breaches and cybercrime across the university. Applies cyber security policies to ensure the protection of information security systems. |
| Digital Forensics: Digital Forensics recovers, investigates, examines, and analyzes material found in digital devices and information systems, often in relation to mobile devices and computer crime. | |
| Incident Reports: Incident Reports investigates, examines, and analyzes incident reports for a range of desktop and software related information technology systems. | |
| IT Security: IT Security evaluates, tests, recommends, coordinates, monitors, and maintains information systems and cyber security policies, procedures and systems, including access management for hardware, firmware, and software. | |
| IT Security Access: IT Security Access plans, conducts research, evaluates, designs, and develops identity access management systems. Applies engineering, hardware, and software design to develop university identity and access management structure. | |
| IT Business Systems: IT Business Systems develops and implements new systems as well as enhances current systems. Identifies and analyzes business needs, gathers requirements, and defines the goals and scope of the work. Evaluates evolving business requirements and makes recommendations for appropriate systems alternatives and enhancements to current systems. | |
| IT Learning and Training: IT Learning and Training plans, designs, develops, delivers, and evaluates learning and training materials, and the adoption of integrated information systems and technology that support and enhance administrative and management needs and outcomes. | Educational Technology: Educational Technology provides educational technology services to assist instructors in the sound use of technology in their teaching. Plans and delivers faculty development in response to faculty and institutional needs in a variety of formats including individual coaching, seminars, and workshops on the effective use of technology. |
| Instructional Design: Instructional Design analyzes, designs, develops, and implements online courses, web-based training, and face-to-face training curriculum. Analyzes learner needs and collaborates with subject matter experts and business management and provides input for course content. | |
| IT Service Management: IT Service Management designs, builds, delivers, operates, and controls IT service offerings across the university. | IT Service Management: IT Service Management designs, builds, delivers, operates, and controls IT service offerings across the university. |
| IT Business Relationships: IT Business Relationships serves as a strategic partner between IT and the university, participates in the formation of university strategic goals. Understands, defines, and supports the relationship between the IT and the end customers across the university. | |
| IT Support: IT Support provides technical support to faculty, staff, students, and university stakeholders for a range of hardware and software related information technology systems. Diagnoses user problems and responds to problems, queries, or complaints from users. | Classroom Support: Classroom Support provides technical classroom support to faculty, staff, students, and university stakeholders for a range of hardware and software related information technology systems. |
| Desktop Support: Desktop Support provides technical support to faculty, staff, students, and university stakeholders in the field for a range of desktop hardware and software related information technology systems in response to specific requests or goals. | |
| Help Desk: Help Desk are the first point of contact to provide typically remote technical support to faculty, staff, students, and university stakeholders from a centralized location for a range of hardware and software related information technology systems. | |
| Network and Telecommunications Services: Network and Telecommunication Services is responsible for the daily administration and management of network and telecommunications components, including network switches, routers, firewalls, proxies, operating systems, infrastructure applications, appliances, and cloud integration. Manages voice, data, and video communication systems throughout the university, analyzing and resolving issues with communication programs. | Network Administration: Network Administration plans, installs, monitors, and maintains university networks to ensure secure and reliable operation. Maintains all firewalls, switch stacks, switches, and routers as well as network hardware. |
| Network Architecture: Network Architecture plans, conducts research, evaluates, designs, and develops network systems by applying engineering, hardware, and software design to develop the university infrastructure system. | |
| Network Engineering: Network Engineering designs, plans, integrates, maintains, and supports network architecture. Works with stakeholders across the university to evaluate network systems and identify appropriate solutions. | |
| Research Computing: Research Computing provides technical computing capabilities and data infrastructure, as well as other technology tools to support the research needs of faculty, staff, and collaborators. | Computational Science: Computational Science uses advanced computing capabilities to develop and optimize computer hardware, firmware, networking, and data management components needed to solve computationally demanding problems. |
| User Interface Design: User Interface Design plans, develops, documents, debugs, and supports the front end of the software solution. Ensures the interface is easy and intuitive for users, conducts user research and performs usability tests. | |
| Web Development and Design: Web Development and Design conceptualizes, designs, creates, and modifies content and functionality of websites for faculty and staff, students, and external communications purposes. Utilizes server-side, client-side, and database tools. Creates websites from concept to finished product. Optimizes performance, security, and scalability. | |
Provides advisory services including advice on matters concerning the rights, obligations, and privileges of the organization. Represents the organization to government agencies, suppliers, and other stakeholders. Ensures the organization fosters a culture of compliance and integrity.
| Sub-function | Discipline |
| Legal and Compliance: Legal and Compliance provides advisory services including advice on matters concerning the rights, obligations, and privileges of the organization. Represents the organization to government agencies, suppliers, and other stakeholders. Ensures the organization fosters a culture of compliance and integrity. | |
| Audit Services: Audit Services develops, plans, and evaluates internal audit programs for the organizations financial, operational, and managerial processes and systems to ensure compliance with all applicable regulations, laws, policies and standards. Identifies risks and opportunities for improvement. | |
| Patent and Licensing: Patent and Licensing regulates, promotes and protects the use of the universitys name and identifying marks, both on and off campus. Protects and licenses the university name and identifying marks on commercial products and services, university promotions, sponsorships, affinity programs, etc. Also includes those positions which advise on, promote, and protect the patents and licenses of university community members. | |
| Compliance Services: Compliance Services ensures the universitys compliance with regulatory and quality standards and fosters a culture of integrity. Works with colleges and units to develop and implement internal controls, processes, and programs that access and enhance compliance. May engage with regulatory commissions and authorities or advance university positions with external and internal stakeholders. | |
| Contracts & Licensing: Contracts and Licensing initiate the legal and financial agreements for research and research support. | Federal and Non-Federal Contracts: Federal and Non-Federal Contracts are government-related federal and non-federal contracts, which serve as procurement mechanisms, unlike grants and cooperative agreements which serve as assistance mechanisms. The principal purpose of federal and non-federal contracts is to purchase property or services for the direct benefit or use of the US Government. |
| Sub-Award Contracts: Sub-Award Contracts are awards provided by a pass-through entity to a sub-recipient for them to carry out part of a federal award received by the pass-through entity. A sub-award may be provided through any form of legal agreement, including an agreement that the pass-through entity considers a contract. | |
| Civil Rights and Accessibility: Civil Rights and Accessibility provides consultation to faculty, staff, and students on matters relating to the universitys policies prohibiting discrimination and harassment. Responsible for determining reasonable accommodations in university programs and coordinating accommodations services like note taking, alternate text requests, and furniture coordination. | Investigations: Investigations conducts prompt and thorough Title IX and civil rights investigations including detailed and impartial investigation reports. Provides supportive measures to individuals experiencing gender-based violence and harassment. |
| Legal Services: Legal Services manages and supports the advisory services provided by the law departments. May allocate resources to ensure the most critical work is covered or may manage the relationship of outsourcing partners. Ensures that counsel given implements legal best practices and mitigates risk of litigation. | |
Develops and manages access, organization, and acquisition of library collections and specialized information systems to enhance academic teaching, learning, and research.
| Sub-function | Discipline |
| Library Services: Library Services develops and manages access, organization, and acquisition of library collections and specialized information systems to enhance academic teaching, learning, and research. | |
| Archives: Archives applies archival theory and practice and assesses, describes, manages, and preserves permanent records, archival, and other historically valuable materials in various physical and digital formats and types. Enables appropriate management and stewardship of archival collections. Sets and administers policy to allow campus and public access to archival materials. | |
| Collections: Collections maintains and manages collections with regard to storage and accessibility of materials which may include special or historical collections. Responsibilities include labeling, shelf preparation activities, bindery operations and associated vendor relationships, material transfers and associated records updates, space and equipment needs, and associated budgetary considerations. | |
| Digitization: Digitization is responsible for digitization of collections in a wide range of formats. Enables appropriate management and stewardship of digital objects to promote accessibility that meet continually evolving standards and specifications for imaging and related metadata creation. May include contributions to overall digitization strategy and policies. | |
| Exhibitions: Exhibitions performs duties related to the design and production of library exhibitions. Prepares artwork, artifacts, and collections objects for exhibition, including transportation, framing, matting, mount-making, security, and hardware. Builds and designs furniture, fixtures, and interactive elements of exhibitions. Designs exhibition layouts, labels, and graphic elements. | |
Plans, executes, and closes projects or programs that support the university's strategic initiatives.
| Sub-function | Discipline |
| Program Management: Program Management is responsible for the oversight of the planning, execution, and success of the program. Typical duties include program planning and development, program evaluation, policy development and analysis, and coordination of resources. | |
| Project Management: Project Management plans, executes, and closes projects, often managing multi-functional project teams. Typical duties include defining project goals, building comprehensive work plans, facilitating commitment and productivities, removing obstacles, managing stakeholders, and motivating team members. Projects are typically short-term with specific milestone and end dates. | |
Manages and administers work in multiple student services specialties, including but not limited to academic advising, admissions, career services, financial aid, health and wellness services, housing and residential life, learning support services, student advocacy and support, and student engagement and development.
| Sub-function | Discipline |
| Student Services: Student Services is responsible for the management and administration of work in multiple student services specialties, including but not limited to academic advising, career services, admissions, financial aid, student advocacy and support, health and wellness services, student engagement and development, learning support services, and housing and residential life. | |
| Academic Affairs: Academic Affairs focuses on programs and services that provide and enhance students academic and life skills, supporting students through their academic journey. Examples of programs developed and administered include first year experience, learning centers, skills workshops, tutoring services, and other learning experiences. | |
| Enrollment Services: Enrollment Services is responsible for student recruiting programs, pre-application and pre-admission, and related processes at the university. These roles develop, implement, and administer plans, programs, and events for general and targeted student recruitment in support of organizational goals. | Admissions: Admissions evaluates and processes new students for enrollment. |
| Registrar: Registrar Services provides professional advice and counseling related to registration, enrollment, degree progress, academic records, financial aid, billing, and payment to prospective, enrolled, and former undergraduate, graduate, professional students, parents and families, and faculty and staff. | |
| Student Financial Services: Student Financial Services provides financial aid eligibility and application counseling and assists in the administration of financial aid programs, which may include scholarship programs. Works with students and families to provide financial education, explain loan repayment options, terms, and conditions for private, institutional, state, and federal financial aid programs. | |
| Healthcare Services: Healthcare Services is responsible for assisting healthcare professionals in providing a variety of direct and indirect patient care activities in collaboration with the patient, family, and other members of the care team. Including the organization of patient care activities to facilitate the appropriate delivery of health care services and transition of care across the continuum (i.e., clinical services, counseling, mental health services, health education, etc.). | Clinical Services: Clinical Services examines and treats patients. Performs a variety of patient care tasks which can include measuring vital signs and monitoring health, collecting samples, recording information on patients charts, and preparing treatment rooms for examination. |
| Counseling and Mental Health: Counseling and Mental Health is responsible for assessing, diagnosing, and treating mental, behavioral and emotional problems and disorders. Through discussion of emotions and experiences, uses evidence-based counseling techniques to help patients dealing with issues that affect their mental health and well-being. Helps patients come up with goals and plan action. | |
| Health Education and Outreach: Health Education and Outreach is responsible for the health of the student and employee population, decreasing the impact of illnesses and diseases by encouraging healthy behavior through education and outreach. Provides health-related education guidelines, encouragement and support to individuals, while holding them accountable for achieving their health goals. | |
| Residence Life and Housing: Residence Life and Housing develops and implements student life programs, services and processes. Oversees day-to-day residence experiences, operations, and functions for students living on campus and in university-owned properties. Develops a student community that is inclusive, academically and socially stimulating, and ensures student well-being and safety. | Housing and Dining Administration: Housing and Dining Administration supports, educates, and enriches student experiences by providing the highest quality housing and dining services. Develops, implements, operationalizes, and supports collaborative residential and dining programs. |
| Residence Life: Residence Life develops and implements student life programs, services and processes. Oversees day-to-day residence experiences, operations, and functions for students living on campus and in university-owned properties. Develops a student community that is inclusive, academically and socially stimulating, and ensures student well-being and safety. | |
| Student Advising: Student Advising provides planning, advising, and support services to students to ensure their academic, personal, and professional success. Educates students in self-reflection, identifying their options for majors and careers, and to communicate skills and interests through written methods and interpersonally. | Academic Advising: Academic Advising provides advising, planning, and support services to students to ensure their academic, personal and professional success. Advises students concerning an appropriate academic schedule and course selection, choice of major, minor, degree and graduation requirements, interpretation of department, college and university requirements, career exploration, and other related matters. |
| Career Advising: Career Advising plans, develops and implements programs, activities and services to foster career development. Educates students in self-reflection and in identifying their options for majors and careers, and to communicate skills and interests through written methods (resumes, cover letters, social media) and interpersonally (interviewing and networking). Assists in planning career events, mentoring programs or other opportunities for students to undertake learning experiences such as internships, projects or research opportunities. | |
| Student Affairs: Student Affairs supports students on their path to success. Promotes and provides co-curricular opportunities, services and resources that have development outcomes that are purposeful and prepare students to live healthy, productive and fulfilling lives. Deliver the programs, services, facilities and administrative functions that facilitate the co-curricular environment of a college or university and enhance the educational experiences of its students toward their self-exploration, learning and development. | Student Affairs: Student Affairs supports students on their path to success. Promotes and provides co-curricular opportunities, services and resources that have development outcomes that are purposeful and prepare students to live healthy, productive and fulfilling lives. Deliver the programs, services, facilities and administrative functions that facilitate the co-curricular environment of a college or university and enhance the educational experiences of its students toward their self-exploration, learning and development. |
| Military Affairs: Military Affairs is responsible for serving the universitys military student community. Collaborates with university partners to ensure military and veteran dependents are connected to the financial, academic, and social resources necessary for a successful transition to and through their course of study at the university. | |
| Student Success: Student Success fosters an environment that helps students achieve success. Evaluates students and may make referrals for tutoring, more specialized counseling, and other resources as warranted. Serves as a liaison to other university student resources. Develops and implements academic support programs. | |