Mobile Communications Allowance - Add/Adjust and Remove

Mobile Communications Allowances (MCA) may be issued to those employees that qualify based on the eligibility requirements outlined in the university’s mobile communication device policy. Departments may review the detailed procedures for establishing a MCA.

Departments must re-certify the MCA using the same approval and submission process by the established deadline for salary payroll period 1 each year to continue MCA for the next calendar year.

In the case where an existing MCA needs to be removed, the department is responsible for submitting this change timely. The MCA will automatically terminate if the employee’s current position terminates/ends.

Procedure - Add/Adjust Allowance

Complete Mobile Communications Device Request form. This document should be maintained in the department file and requires the employee’s signature and department head’s approval.
Complete P3A form
- Specify monthly allowance based on Voice/Text Only or Voice/Text/Data. The allowance calculation can be found in the detailed MCD procedures.
- Funding is tied to the employee’s position in Banner unless noted differently on P3A.
- No retroactive payments are permitted.
Signature Requirements
- Department Head or Director
- Senior Management
- Human Resources