Winter Session Pay Guidelines

General Information

• Winter session teaching compensation is based on the number of credit hours taught. Faculty members may not teach more than six credit hours during Winter Session.
• Salary calculations are based on the faculty member’s salary as of Dec. 25.    
  
• Payday for winter session is Feb. 1.
  
• Prepayment for winter session teaching is not permitted.

Procedure

Winter session appointments are made using Banner EPAF process using a designated winter session position number and has an employee class code of 9W. This is a one-time payment issued at the end of the term. View Winter Session payment guidelines. 

Compensation Guidelines

• Winter session pay is 3.75 percent of the academic-year salary per credit hour of instruction. For example, a faculty member earning $70,000 on an academic year contract may be paid up to 11.25 percent (3 x 3.75) of his/her salary ($7,875) for a standard three-credit course. 
• A higher or lower rate of pay per credit hour may be needed based on enrollment in the course and available funding, however the amount paid may not exceed the limit of 33.33333 percent. 
  
• For academic year faculty, no employee may be paid more than 33.33333 percent of his/her Dec. 25 salary as special payments (e.g., Continuing Education, Winter Session Teaching) during the academic year, which runs Aug. 10 through May 9.
  
• For calendar year faculty, no employee may be paid more than 33.33333 percent of his/her Dec. 25 salary as special payments (e.g., Continuing Education, Winter Session teaching) during the calendar year, which runs June 25 through June 24.

Approval Documentation

• Departments are responsible for maintaining approval documentation for winter session teaching payments. 
  
• Departments have the option to track payments on a spreadsheet. If a department elects to do so, the spreadsheet must contain the same fields including approvals of specified individuals or designees. 
  
• The department should be able to produce an approved form or spreadsheet for any winter session payment to support the entry of the EPAF in Banner.