Banner Separation Codes

Following is a list of Banner separation reason codes that departments should use when an employee separates from the university or transfers to another department within the university. Please note:

While there are other codes available in Banner, please only use one of the codes listed below.
For retirements and disability-related separations, the Human Resources Benefits Team will enter the separation in Banner.
For layoffs, disciplinary separations, and probationary separations, please work with your HR practitioner (Divisional Director, HR Generalist, or Employee Relations).

Reason Code	Reason Code Description	When to Use
INTERNAL TRANSFERS
SEPUT	Transfer within University	The employee is transferring from one department in the university to another.
SEPARATIONS OUTSIDE OF THE UNIVERSITY
SEPBJ	Separation - Better Job	The employee is leaving to pursue a better job opportunity that is not within the university or another Virginia state agency.
SEPDS	Separation – Dissatisfied	The employee is leaving because they are dissatisfied with their job. NOTE: If the employee has indicated dissatisfaction with their job, please refer them to Employee Relations for an opportunity to share their feedback confidentially.
SEPED	Separation – Education	The employee is leaving to pursue an education opportunity.
SEPEV	Separation – Expiration of VISA	The employee is separating because their VISA is expiring.
SEPFR	Separation – Family Responsibility	The employee is leaving because of family responsibilities. Examples include caring for children, aging parents, ill spouse, etc.
SEPLA	Separation – Leaving Area	The employee is leaving because they are moving out of the area.
SEPMS	Separation – Military Service	The employee is leaving because they are entering or re-entering military service.
SEPPR	Separation – Personal	The employee is leaving for reasons they cite as “personal” and no other specific reason is given. See also SEPBJ, SEPFR, and SEPLA. If the employee has indicated any of those reasons as motivations for separating, use that respective code instead.
SEPTR	Transfer to Other Agency	The employee is leaving to take a job in another Virginia state agency.
SEPARATIONS FOR FACULTY ONLY
SEPCA	Separation - Comp/Restricted Appointment	The employee has completed a restricted appointment and that appointment is not being extended.
SEPNR	Separation – Non-Reappointment	See the Faculty Handbook item 2.16.3 for more details about non-reappointment.
SEPNT	Separation – Tenure Not Received	This status is used only for tenure-track faculty who did not receive tenure.