A/P Faculty Process
The Administrative and Professional (A/P) Faculty Activity Report (FAR) is transitioning to PageUp on a phased timeline across the university. Contact your HR representative to confirm your area's current process.
The Plan phase is the foundation of the A/P FAR process. In collaboration with their supervisor, the A/P faculty member highlights key job duties, sets professional goals aligned with priorities, and identifies development and service opportunities for the year. Plans require approval from both the A/P faculty member and their supervisor.
Steps in this Phase:
- Planning (edit and approval)
During the Touchpoints phase, A/P faculty members and their supervisors meet regularly to discuss progress and document the year as it unfolds. Notes are recorded in the system and visible to both parties, creating a shared record of progress and priorities. A/P faculty members may also add unplanned goals, development activities, and service contributions as the year evolves.
Steps in this Phase:
- Touchpoints
The Assessment phase invites the A/P faculty member to reflect on the year's work before engaging in a review conversation where both the employee and supervisor share their perspectives. It is an opportunity to celebrate achievements, discuss challenges, and identify lessons learned.
Steps in this Phase:
- Self-Assessment (A/P faculty member only)
- Manager Input and Discussion (supervisor only)
- Acknowledgement (A/P faculty member only)
FAR Components
The FAR is organized around four primary components that are present across all three phases — job duties, professional goals, development & growth, and additional contributions & service — together capturing the full scope of the A/P faculty member's contributions throughout the year.
The full list of FAR tabs is:
Provides an overview of the current step, what to expect, and any important guidance before beginning.
The core responsibilities of the A/P faculty member's role that serve as the foundation for Touchpoint conversations throughout the year. Each job duty is rated individually during the Assessment phase.
The priorities and outcomes the A/P faculty member and supervisor identify together at the start of the year, which are then revisited at each Touchpoint big picture conversation. Each goal is rated individually during the Assessment phase.
Activities and opportunities that build the A/P faculty member's professional skills and knowledge beyond current role requirements.
The contributions the A/P faculty member makes to the university, their profession, and the broader Virginia Tech community beyond their primary job duties.
Where both the A/P faculty member and supervisor independently provide an overall assessment and rating that encompasses all primary components of the FAR, reflecting each individual's perspective on the year's work. (Available during Assessment phase)
A summary of where the A/P faculty member is in the process and the action needed to move to the next step.
Tip: Select "View Process Steps" within the Next Steps tab to see all phase due dates.
Calendar Year Cycle
- Launch date: February 1
- Review timeframe: January 1 - December 31
Fiscal Year Cycle
- Launch date: August 1
- Review Timeframe: July 1 - June 30
| Process Step | Calendar Year Due Dates | Fiscal Year Due Dates |
|---|---|---|
| Planning | March 4 | September 1 |
| Touchpoints | November 15 | May 31 |
| Self-Assessment | December 9 | June 21 |
| Manager Input and Discussion | January 25 | July 25 |
| Acknowledgement | January 31 | July 31 |
The A/P FAR process is grounded in Virginia Tech's Faculty Handbook.